Exporting reports

After the four steps.

What this is for

Turning the case into the things you actually hand over: the Inventory of Documents workbook, and the document files themselves organised into folders.

Before you export

Run down this list. Everything here is easier to fix now than after the inventory has gone out:

• Case status reads processed
• _UNSORTED -- Needs Review is empty
• Documents you rely on are Verified
• Accounts & owners is finished. This is the one people skip.
• Duplicate institutions, entities and properties are merged
• Renumbered accounts are linked

If owners are still unclassified, the Deliverables tab warns you and offers a button straight back to Accounts & owners. That warning is worth obeying. It means documents are about to be filed somewhere you have not confirmed.

Steps

1. Open the Deliverables tab.

2. Click Generate reports. Downloads stay disabled until you do.
3. Download what you need.

Output	What it is
Inventory of Documents	The IOD Excel workbook: every category, every document, Bates numbers, owners, descriptions
Organized Folders (ZIP)	The document files in category folders, with descriptive filenames
Bates-Numbered Folder (ZIP)	One flat folder, every file renamed to its Bates number

The two ZIPs are built on demand and can take a minute on a large case.

What good looks like

Open the workbook. It should read as the inventory you would have produced by hand: categories in order, an entry per document, Bates numbers running cleanly, descriptions that say what each document is.

Spot-check three things:

• an account you know well: are all its statements together under one institution spelling?
• a related entity: did its documents land under the entity, not scattered?
• the Bates run: continuous, no gaps?

Pitfalls

Re-export after any change. The reports are generated at the moment you click, not maintained live. Any edit, merge, move or new upload means the file you downloaded is stale.

Generate again after uploading more documents. A top-up upload does not update a workbook you already downloaded.

If the inventory looks wrong, check Accounts & owners first. The most common cause of a bad-looking IOD is not extraction. It is duplicate names and unclassified entities. One bank appearing as two folders, or an LLC’s documents scattered across categories, both trace straight back to that step.